Buying diesel in bulk solves one problem. You have fuel where you need it, when you need it.
For transporters, that could mean trucks refuelling at the depot before heading out on route. On a farm, tractors and machinery can fill up without leaving the property. At remote sites, equipment can keep working without unnecessary trips to find fuel.
Convenient? Absolutely.But once that tanker leaves your premises, a different job begins: keeping track of the diesel you’ve just bought.
When several drivers, vehicles or machines draw from the same supply, it doesn’t take much for the paperwork to become messy. A few handwritten records here, a spreadsheet there, an odometer reading that wasn’t captured. Suddenly, the office is trying to piece together what happened days or weeks ago.
From the tank to a usable record
TFN Homebase gives businesses a way to manage and record refuelling activity from their own on-site fuel supply.
Each transaction can be linked to information such as the staff member, vehicle, virtual card, odometer reading and litres dispensed. Fuel deliveries and stock readings can also be recorded, creating a clearer trail between the diesel delivered to your site and the fuel being used by your operation.
And that matters because diesel isn’t a minor line item.
In June 2026, the Road Freight Association estimated that diesel accounts for roughly 30% to 50% of a typical road freight operator’s total cost base.
When such a large portion of your operating spend sits in the tank outside, relying on fragmented records creates unnecessary risk and admin.
The yard is busy. Your reporting doesn’t have to be messy.
Think about a normal morning at a transport depot.
One truck pulls in to refuel. Another is waiting. Drivers need to get moving, and the operations team is focused on keeping everything on schedule.
Meanwhile, the finance team needs something very different: reliable records.
Homebase helps connect those two environments.
Transaction information feeds into reporting tools that include downloadable statements, running balances and fuel logs. Those records can then be used by the office to review refuelling activity and reconcile what happened at the depot.
Operations gets a clearer view of activity at the pump.
Finance gets information it can actually work with.
Less detective work. More usable data.
On a farm, one tank can fuel half the operation
The same challenge looks slightly different in agriculture.
A single bulk tank might supply tractors, harvesters, farm vehicles, pumps, generators and mobile bowsers throughout the day.
The diesel certainly does.
For large grain and oilseed operations, fuel management becomes particularly important. Grain SA uses around 75 litres of diesel per hectare as a conventional planning assumption, while diesel was estimated in March 2026 to represent roughly 13% to 15% of a grain and oilseed producer’s variable production costs.
When one fuel supply feeds multiple machines, having a record of those movements becomes far more valuable than simply knowing that diesel was delivered.
TFN Homebase helps create that record.
What happens at the depot shouldn’t sit in a separate system
For transporters, there is another challenge: vehicles don’t only refuel at home.
A truck might fill up from your depot tank in the morning, then refuel again somewhere along its route later that week.
Without a consolidated system, on-site fuel and on-road fuel can easily become two different sets of records, managed in two different places.
Homebase brings on-site refuelling activity into the wider TFN reporting environment alongside on-road TFN transactions.
Instead of treating your depot tank as a separate part of the business, it becomes part of your wider fuel management picture.
Far less fragmentation.
Homebase isn’t a tank gauge, and that distinction matters
Homebase should not be confused with live tank telemetry. These solutions answer two different questions:
Tank telemetry
Answers the physical question: How much diesel is sitting inside my tank right now?
TFN Homebase
Answers the operational question: What happened to the diesel once people started using it?
Homebase creates a transaction trail around the fuel being dispensed, linking activity back to vehicles, users and records that the business can review later.
That’s a different job, and for many businesses, it’s the part that causes the bigger administrative headache.
Put every on-site litre on record
Buying fuel is only one part of fuel management.
Once diesel reaches your own tank, you still need to manage what happens next, from the first refuelling transaction through to the records sitting with your operations and finance teams.
For transporters, farmers and businesses running shared on-site fuel supplies, TFN Homebase helps turn activity at the pump into information the business can use.
Because fuel sitting in your tank has value. Fuel you can properly account for gives you control.
Put every on-site litre on record with TFN Homebase.